Operations management software
Free your time
Maintain the standard
Lower labor costs
For restaurants, cafés, bars, hotels, and more
Opscale automates your daily routines with time-based checklists and standard operating procedures — so every shift runs exactly the way it should.
14 days free
Everything you need to run operations efficiently
One platform for checklists, procedures, and team coordination
Time-based checklists
Schedule tasks relative to opening or closing time. When your hours change for weekends or seasons, every task adjusts automatically. Replace paper lists with digital checklists that update across all devices.
Standard operating procedures
Create step-by-step guides with rich text and images. Attach them directly to tasks so employees always have the right instructions at the right time.
Multi-step sequences
Chain tasks into ordered workflows for opening routines, closing procedures, and service flows. Set timing offsets between steps and track completion in real time.
Real-time OpsCenter
A dedicated dashboard for frontline staff. Tasks appear when due, complete with one tap, and sync instantly across all devices. Works on any phone, tablet, or computer.
Team management & permissions
Assign roles, restrict access by area, and see who completed what. Every completion is recorded with user and timestamp for full accountability.
Multi-location support
Manage all your locations from one account. Standardize routines across every site or customize each location independently with its own team and schedule.
Simple to set up. Easy to learn.
A guided setup wizard and built-in training courses get your team up to speed.
Start with templates
Choose your industry and Opscale loads pre-built templates to get you started. Customize everything to match your operation, or build your own from scratch.
Build your routines
Create recurring tasks, multi-step sequences, and SOPs. Schedule them once and they repeat automatically — adjusted to your opening hours.
Your team is guided
Invite your team and they receive interactive training that walks them through the system. The OpsCenter shows each employee their daily tasks — clearly and in real time.
Everything your employees need, in one place
Built for the hospitality industry
Industry-specific templates and workflows designed for your type of business
100+ pre-built templates including checklists based on industry best practices, opening and closing routines, cleaning procedures, and more.
Frequently asked questions
What is Opscale and how does it work?
Opscale is an operations management platform built for restaurants, cafés, bars, and hotels. It combines time-based checklists, standard operating procedures (SOPs), and team management in one system. Managers create daily routines like opening, mid-service, and closing checklists that automatically appear on employees' screens at the right time. Tasks sync in real time across all devices, so the entire team stays aligned without constant reminders.
How do time-based checklists work?
You create tasks and schedule them relative to your opening or closing time, or at a fixed time of day. Opscale automatically generates the day's checklist and shows each task to your team when it is due. If your opening hours change for weekends or seasons, all relative tasks adjust automatically. Completed tasks update in real time across every device, giving managers full visibility without being on the floor.
How quickly can we get started?
The setup wizard guides you through industry selection, opening hours, and template selection to get the basics ready in minutes. You can start using Opscale right away with pre-built templates and add your own content over time.
Do employees need to download an app?
No. Opscale runs entirely in the browser on any device — phones, tablets, and computers. Your team can start using it immediately without downloading anything from an app store. You can also add Opscale to your home screen for a native app-like experience.
What are SOPs and why do they matter?
SOPs (Standard Operating Procedures) are step-by-step guides that document how tasks should be done. In Opscale, you create SOPs with formatted text and images for anything from recipes and cleaning procedures to equipment instructions and service standards. Employees access them directly from their checklist, which reduces training time for new hires and ensures consistent execution across every shift.
Do I need to train my staff to use Opscale?
Opscale is simple enough that employees need very little training to get started. When you invite a team member, they receive a quick interactive onboarding that walks them through everything they need to know. Just send the invite and your new team member will be ready to go when they join.
Can I manage multiple locations?
Yes. Opscale makes it easy to manage multiple locations from a single account. Each location gets its own opening hours, areas, checklists, and team members with permissions, so you can standardize routines across all sites or customize each one independently. The Business plan includes one location with all core features, and the Enterprise plan supports unlimited locations.
How much does Opscale cost?
Opscale is priced per user per month, starting with a 14-day free trial and 50% off for the first 6 months. The Business plan includes one location with all core features: time-based checklists, SOPs, team management, and user permissions. The Enterprise plan adds unlimited locations and VIP support. Visit our pricing page for current rates.
What types of businesses use Opscale?
Opscale is designed for hospitality and service businesses including restaurants, cafés, bars, hotels, bakeries, nightclubs, and retail stores. Whether you run a single café or a chain of restaurants, the platform adapts to your industry with dedicated templates, flexible scheduling, and role-based permissions that scale with your team.
Do checklists adjust automatically to our schedule?
Yes. Tasks in Opscale can be scheduled relative to your opening or closing time, which means they adapt automatically when your hours differ between days or change for a new season. If you open at 8 AM on weekdays and 10 AM on weekends, your opening routine shifts accordingly without any manual updates. You can also set special hours for holidays or events without affecting your regular weekly schedule.
Can Opscale replace our paper checklists?
Yes. Opscale replaces paper checklists with digital, time-based task lists that generate automatically every day. Tasks appear on your team's devices at the scheduled time, and completion status syncs across all devices in real time. Every completion is recorded with user and timestamp.
What makes Opscale different from general task management tools?
Opscale is designed specifically for hospitality operations, not adapted from generic project management. Key differences include scheduling relative to opening hours, multi-step sequences for complex routines, a dedicated OpsCenter for frontline staff, industry-specific templates based on best practices, and real-time synchronization across all devices. These features address the unique demands of shift-based, time-sensitive operations that general task tools are not built for.